About the Job
This 0.8 FTE position will be performed in a hybrid work environment. Work is performed in a planned split between on-site and remote locations. The supervisor will determine the appropriate balance that meets the needs of the department and the other priorities for workplace flexibility.
Purpose: The purpose of this role is to build an expert in the area of purchasing. The role is responsible for adherence to the Universities financial policies and producers. Role has independence and has responsibility for maintenance of accounting and budgetary services performed in the Department of Orthopedic Surgery.
Job Duties:
45% Interdepartmental Purchasing and Finance
Develops and oversees operational workflow for financial procurement for the department.
Management and preparation of departmental financial procurement for the department, including but not limited to:
Travel reimbursements for department
Tracking of Resident expenditures
Preparing expense reimbursements accurately (including accounts being charged, appropriateness of expense and compliance to appropriate policies and procedures).
Authority to approve, return or deny travel authorizations and expense reports based on review.
Oversight of purchases within the department.
Creation of purchase orders.
Complete and track online payments for the department.
Vendor set-up/maintenance.
Contract for Professional Services.
Create and manage purchase orders for the department.
Create and manage requisitions on purchase orders for the department.
Oversight and management of PCards within the department for multiple department members
Management of PCard reconciliations for all PCards in the department.
Stay current with changing and updated policies for all financial items as it relates to the University.
Responsible and accountable to non-payroll expenses against yearly budget.
Responsible for developing the annual non-payroll expense budget in coordination with the Administrators.
Regular review of account activity four times per year with accountants.
Independent decision-making on workflow and communication on changes, which may include problem-solving with key stakeholders.
Travel grants
Submission of travel grants for residents and fellows
Preparation of grant budgets
Management of grant expenses
Management of grant budgets
Monitors award setup and prepares reimbursement
Partner with SAC finance staff to complete post-award documentation
40% Administration
Create recommendations and implement administrative & financial process improvements across the department.
Develop training resources and systems for financial policies, procedures, and best practices to use funds effectively.
Coordinates and organize materials for meetings, workshops or commutations to present for updates around financial changes.
Develop understanding and management of any ISO within the department.
Conducts analysis of processes and compliance and makes recommendations for improvement of inefficiencies and effectiveness of operational flow.
Manage and oversee departmentally issued devices.
Digitize document management as needed.
Assist in organizing departmental events.
15% Pre-award Back-up
Administer operational workflow directly with faculty/residents and serve as the point of contact with all grant submission processes.
Work with faculty and residents on grant submission processes.
Serve as a liaison between external stakeholders such as NIH, OREF, NSF, SPA, and Ortho faculty and residents.
Interpret policies and procedures as it relates to grant applications to facilitate the submission of competitive grant applications Identify grant opportunities and advise faculty and residents on which grants to apply for based on their experience and the expectations and requirements of the grant. Collaborate with SPA to submit grants on behalf of PIs.
Troubleshoot any issues that arise during the grant submission process. Collaborate with SPA and SAC to set up internal account strings after grants are awarded. Direct PIs to appropriate areas to procure items needed for their research
Create summary of critiques from reviewers when grants are not awarded for the purpose of resubmission if applicable manage necessary tax forms, facilitate signed award agreements and aid in Scope of Work criteria, specific to each grant.
Collaborate with Research Manager in creating budgets, prepare PRF’s for routing and manage progress for timely processing.
Consult and edit grant writing to ensure it meets the verbiage requirements.
Qualifications
All required qualifications must be listed on resume.
Required:
High school diploma/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.
Proven ability to effectively communicate to a large group.
Ability to work independently.
Preferred:
Experience in higher education or medical field.
Purchasing and expense reimbursement experience.
Knowledge of the University's Electronic Financial System
Experience with an electronic grants management system
About the Department
To learn more about the Department of Orthopedic Surgery, please visit: med.umn.edu/ortho.
Benefits
Pay Range: Budgeted hourly salary $23.76-$26.69* (*depending on education/qualifications/experience)
Time Appointment: 80% Appointment (32 hours a week)
Position Type: Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
Working at the University
At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Employee Transit Pass with free or reduced rates in the Twin Cities metro area
Please visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail
[email protected] or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).