Mar 31, 2021

Education Coordinator (Program/Project Specialist)- Dept of Orthopedic Surgery

  • University of Minnesota Orthopedic Surgery
  • Twin Cities, MN

Job Description

Special Notice for COVID-19 The UMN has suspended hiring for most positions. However, we will continue hiring for positions critical to the University's mission and operations at this time. Applications are being accepted for this position and you are encouraged to apply. In-person interviews are suspended indefinitely and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at the University of Minnesota. Qualifications All required qualifications must be documented on application materials. Required Qualifications: •High School Diploma / GED and 5 years of progressively more responsible office administrative experience to include project management. Coursework in a related field may substitute for some years of experience •Experience providing administrative support in a fast-paced environment •Experience providing administrative support to senior level directors and managers •Experience planning and coordinating meetings; experience with electronic calendars or other schedule management systems •Experience utilizing a variety of computer applications including MS Office Preferred Qualifications: •Knowledge of Undergraduate/Graduate Medical Education regulations and requirements •Experience creating, documenting and disseminating, agendas, meeting minutes and follow-up items for various committee meetings. •Experience scheduling and managing complex calendars for Surgical Education activities •High proficiency computer applications including Google, Microsoft Office and computer applications in evaluation or learning management systems. •Excellent verbal/written communication skills with leadership emphasis •Excellent organizational and time management skills •Ability to effectively function as a member of a team •Demonstrated ability to work on multiple projects at the same time •Experience assisting in program related education activities •Strong customer service skills •Strong analytical thinking skills •Demonstrates initiative in problem solving and implementing innovative solutions About the Job This is a benefits eligible 1 year appointment with the possibility of continuation. Position Summary: Provide administrative support as the associate residency program coordinator. Manage the day-to-functions of the orthopedic medical student clerkship program. Collaborates with the clerkship director and sites to oversee education and assessments of over 50 medical students during a years’ time. Manage administration of the program including registration, schedule, orientation education sessions and examinations. Assist with other assignments as it relates to orthopedic residency education.   Job Duties: 1) Associate residency program coordinator (40%) Backup support for orthopedic surgery residency program Tracking and reporting of resident time away Field resident verification requests and complete documentation as requested Process resident reimbursement requests Track resident book and education fund use and prepare reports Data entry into residency program dashboard Support to prepare Clinical Competency Committee (CCC) evaluations Support staff for resident interview days Support staff for residency graduation Participation in education meetings and department meetings as assigned Room setup and teardown for residency program events General office support to include filing, duplicating, collating documents for meetings or reports 2) Manages day-to-day operations of medical student program (35%) Independently manages first line of communication for medical students interested in rotating through orthopedic surgery. Manages oversight of incoming students, providing them with documentation before their rotation begins. Conducts orientation and manages rotation schedules for duration of the rotation. Manages case presentations, educational sessions, and final exams Schedules/Evaluations/Grades Advises all sites of calendars, schedules and rotations. Keeps abreast of changing policies and communicates changes to affiliate sites. Oversees application process, confirming rotations and evaluations process Manage the Visiting Student Application Process through the AAMC’s VSLO interface Communicates with and directs students on rotations, including visiting students Manages and monitors evaluation process for all sites in conjunction with the clerkship director. Administers online documentation in regard to rotations and evaluations for students. Analyzes multiple data points to assess and post grades in accordance with medical school policy Compiles evaluations of medical students for residency recruitment purposes Medical student program overall maintenance Meet routinely with the medical student clerkship director Manage and promote diversity initiatives within the department and medical school Liaison for medical students who are orthopedic bound Management of the information of the orthopedic bound medical students (i.e. departmental resources) Coordinate with Orthopedic Surgery Interest Group (OSIG) to run events as needed Annual review of medical student program Manages performance analyses of medical student rotations, educators, and residents In collaboration with clerkship director, oversees and reviews overall aspects of rotations for strengths and weaknesses. Advises on updates that should occur. Manages schedules for numbers and accuracy. Independently submits reviews to Office of Medical Education as needed. Independently updates goals and objectives as needed or mandated. Advises clerkships director on grading criteria.             Medical Student recruitment and event management Monitors and manages website information as it pertains to medical students in orthopedic surgery. Coordinate Perry Initiative events within the department. Connect with medical students interested in research opportunities within the department. Schedules end of rotation debrief meeting with clerkship director Coordination for medical student chair letter process, including scheduling meetings, and transcription of letters            Administrative support for Health & Human Disease 3 (HHD3) Manages all aspects of Bellringers musculoskeletal exam workshop (topic-specific educational small groups for medical students). Manage and coordinate medical student lecture schedule, recruit faculty, distribute information as needed to faculty and students Promotes events, coordinates logistical and educational components of program. Reviews program with clerkship director and manages changes needed. Coordinate with Orthopedic Surgery Interest Group (OSIG) to run events as needed Annual review of medical student program Manages performance analyses of medical student rotations, educators, and residents In collaboration with clerkship director, oversees and reviews overall aspects of rotations for strengths and weaknesses. Advises on updates that should occur. Manages schedules for numbers and accuracy. Independently submits reviews to Office of Medical Education as needed. Independently updates goals and objectives as needed or mandated. Advises clerkships director on grading criteria.             Medical Student recruitment and event management Monitors and manages website information as it pertains to medical students in orthopedic surgery. Coordinate Perry Initiative events within the department. Connect with medical students interested in research opportunities within the department. Schedules end of rotation debrief meeting with clerkship director Coordination for medical student chair letter process, including scheduling meetings, and transcription of letters            Administrative support for Health & Human Disease 3 (HHD3) Manages all aspects of Bellringers musculoskeletal exam workshop (topic-specific educational small groups for medical students). Manage and coordinate medical student lecture schedule, recruit faculty, distribute information as needed to faculty and students Promotes events, coordinates logistical and educational components of program. Reviews program with clerkship director and manages changes needed. 3) Continuing Professional Development/Continuing Professional Education Coordination (25%) TCF Athletic Medicine Grand Rounds and Department of Orthopedic Surgery Grand Rounds Maintains CME process for Grand Rounds including accreditation and budgeting on a yearly basis. Plans the schedule for Grand Rounds, abiding by the requirements of the program. Coordinates with Grand Rounds Director the visiting professors coming for Grand Rounds Make arrangements for visiting professors (ie: hotel room, dinner reservations, etc). Handles reimbursement for visiting professors. Works with Communications Specialist to promote visiting professors. Track and report attendance for Grand Rounds   The University of Minnesota offers a comprehensive benefits package including:  Competitive wages, paid holidays, vacation and sick leave Low cost medical, dental, and pharmacy plans Health care and dependent daycare flexible spending accounts Excellent retirement plans with employer match Disability and employer paid life insurance Wellbeing program with reduced insurance premiums Tuition reimbursement opportunities covering 75%-100% of eligible tuition Student loan forgiveness opportunity Opportunities for growth and promotion Employee Assistance Program For more information regarding benefits please click here. Salary Range - $20.28 - $30.43 About the Department To learn more about the Department of Orthopedic Surgery, visit https://med.umn.edu/ortho How To Apply Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).   Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu. Background Check Information Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.   About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.  Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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