Apr 06, 2021

Adm Program Assistant I

  • University of Connecticut
  • Farmington, CT

Job Description

Job Detail Job Title: Adm Program Assistant I Department: Orthopaedic Surgery Location: Farmington FTE%: 0.4 Shift 1st Search #: 2021-061 Closing Date: 04/13/2021 Recruiter: Smith, Joyce Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top rated organization is looking to add a part-time Administrative Program Assistant 1 to our growing team located in Farmington. If you have a background in this field, as well as a passion for customer and patient experience, we want to hear from you. This is a 40% position with no health benefits. SUPERVISION RECEIVED: Works under the general supervision of the Orthopaedic Surgery Residency Administrative Program Coordinator. SUPERVISION EXERCISED: May lead/supervise lower level employees as assigned. MINIMUM QUALIFICATION REQUIRED KNOWLEDGE, SKILL AND ABILITY: Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation, and spelling; knowledge of business communications; some familiarity with Graduate Medical Education; some knowledge of business math; oral and written communication skills; interpersonal skills; ability to operate office equipment which will include desktop, laptop, and/or tablet computers, projectors, scanners, printers, and other automated equipment. Ability to maintain confidentiality of and apply to sensitive data relating to past, current and future trainees and faculty as directed by supervisor EXPERIENCE AND TRAINING: General Experience: Two (2) years of relevant administrative experience, Demonstrated experience with MS Office programs, e.g., Outlook, Word, PowerPoint, Excel and Access.  Experience with database management.   Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience. PREFERRED EXPERIENCE: Knowledge of Graduate Medical Education training program. Working knowledge of internal ordering systems within 2 months of hire. EXAMPLES OF DUTIES: Organizes and maintains program files and financial documents Learn and utilize Banner, Kronos, Husky Buy, Internal Catering as needed Learn and utilize MyEvaluations.com online system to compile duty hour and evaluation reports Maintain system to track resident time out requests Complete Resident Travel requests as needed Request pre-approval and reimbursements for educational travel stipend funds Uses Excel, Access, or other database programs to assemble data and create reports Maintains updated electronic alumni files and contact information Assists program Coordinator in the performance of administrative and program activities. Acts as a resource and/or administrator for Orthopaedic Surgery Residency Programs and events in Coordinator’s absence within prescribed limits of authority, which will include the interpretation of the established departmental policies and procedures; troubleshoot and work to resolve any administrative issues or trainee crisis Attend weekly and monthly staff meetings as directed Perform other related duties as required by the Program Coordinator or Departmental Administrative Officer. SHEDULE: Part-time 40% position with no health/dental benefits.  16 hour work week, hours flexible to work between the hours of 8am - 4:30pm, Monday through Friday.  Some weekends, evenings, holidays as required.  Possible travel.  FULL TIME MINIMUM EQUIVALENT SALARY: $44,824  Apply for this position

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